VFS Global (Outsourcing Services)

Enabling centralized access to employee records and harmonized HR processes across 78 countries using SAP SuccessFactors.

Case Details

Clients:

Location: 78 countries

Employees: 9000+

Modules: SuccessFactors – All Modules

Let’s Work Together

Headquartered at
10th Floor, MFAR Greenheart Building, Manyata Embassy Business Park, Outer Ring Road, Thanisandra, Bengaluru, Karnataka - 560045
Email Us
sales@bpterp.com

Challenge

A leading visa application processing company sought to transform its HR processes through automation to enable anytime, anywhere access to HR information systems across 78 countries using a cloud-based solution. The organization faced challenges due to the absence of a unified platform for all HR processes, resulting in fragmented access to critical information. Internal employee transfers further compounded the issue by causing data loss and limited visibility into employee records. Additionally, the company struggled to identify training needs and faced declining employee engagement, highlighting the urgent need for a streamlined, integrated HR system.

Our solution

Implementation Partner for SAP SuccessFactors

We were chosen to deploy SAP SuccessFactors for VFS Global across all regions.

Regional Core Team Formation

VFS assembled regional leads to head module implementation and gather HR insights from end users.

HR Process Automation Strategy

We analyzed business needs to identify critical HR functions for automation based on detailed requirements.

Scalable Solution Design

Developed a robust, scalable framework aligned with current operations and global best practices.

The results

Centralized and seamless access to employee records and information at anytime and anywhere
Harmonized HR processes across locations
Improved visibility on training needs and employee engagement
The solution went live “Big Bang” after thorough testing, training and with right change management interventions from VFS team
Rapid implementation and rollout of the solution across 78 countries in 7 months
50% reduction in appraisal cycle times.
60% improvement in employee engagement.
100% paperless processing.